If all goes well, that estimate will be reflected in the final plan, without much change. But for those times when a drastic departure is needed, take heart.
Otherwise, the project will bloat, bringing a completely new set of problems. First things first, problems like this happen sooner or later. So, here goes. There are a couple reasons for this, but rest assured, I take full responsibility.
I recently sent you an invoice dated [date], for [services rendered]. According to our agreement, the payment terms are below. According to these terms, the payment ball is clearly in your court. Design is rarely the only thing a client has to consider. As a result, you might earn not only their respect, but perhaps even higher compensation. As mentioned, problems and changes always come up, whatever the project. But my responsibility is to keep you in the loop, especially about any changes such as these.
Be honest and promptly share the good news with them. I recently sent you a [revised plan, email, etc. The reasons for those hours were [A, B and C]. Everything else remains as is. If it ever does happen, a polite decline will stand as proof of your professionalism and will leave a good impression on the inquirer, who may need you in future.
Unfortunately, I have a lot on my plate right now. Would this work for you? All projects come with a payment risk. You could ask for a deposit up front to mitigate the risk, but sometimes you have to stop work altogether and accept the reality. This is a situation I would have preferred to avoid, but we both have to deal with the facts as they are.
Due to delinquent payment, work on the project will have to stop, according to the terms of our agreement. Contracts, whether written in legalese or plain language, protect you. This is just a quick note about the contract I presented to you. A contract clarifies our shared responsibilities and is an important safeguard for both of us. For these reasons, I really would never work without one.
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